In the new normal, virtual meetings will be the way to go, especially now that many organizations have transitioned to a work-from-home setup. Here are some tips on how you can keep virtual meetings professional and productive.
1. Set up your meeting area.
Choose a quiet, distraction-free spot in your house, and make sure you have good lighting. Fortunately, there are handy selfie ring lights that can help you with this.
2. Check for technical issues.
Is your internet connection stable? Is your virtual meeting app loading properly? Is your audio system working?
3. Look professional.
Wear a top that's appropriate for a face-to-face meeting. Grooming should be impeccable, too.
4. Start the call right.
If you're hosting the call, make sure everyone is properly introduced so all attendees are aware of who's on the line.
5. Announce your arrival.
If you're a participant and you're late to the meeting, let the team acknowledge your presence. Don't just jump into a conversation.
6. Mute your microphone when you're not talking.
Open your mic only when you have to say something. Any background noise can distract the speaker and disturb the flow of the meeting.
7. Don't overshare.
If you're sharing your screen to other participants, make sure to share only information that's meant to be seen. Close unnecessary tabs from your browser.
8. Give the meeting your undivided attention.
Try not to browse through your social media accounts or answer text messages while the meeting is ongoing.
9. Stick to the schedule.
Keep the meeting brief and straight to the point. Prepare an agenda and send it to all participants beforehand so you know what topics to cover. Remember, your teammates have other things to do, too.
10. Wrap up the meeting.
Recap important details and action items. Make sure everyone is aware on what the next steps are.
Shifting to virtual meetings can be a major adjustment for the whole team. Be patient with your self and your teammates. You'll get the hang of it in no time.
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